At SERV, we believe that a great venue is the foundation of any successful celebration. It should align with your event’s theme and meet your guests’ expectations. As an event planner, you may feel overwhelmed with the many tasks on your list. From planning to evaluating location convenience and confirming the venue fits your budget, numerous factors must be considered.

You’re not the only one who faces concerns like these as an event planner. Here are some key factors to keep in mind when choosing the perfect event venue.

Budget

Before exploring the various Overland Park party venues, you first need to determine a budget for the entire event venue booking. In addition to the rental fee for the place, there will be several other expenses. Prepare a list of all the guests to be invited and estimate the size of the venue required for the event. You should also keep a portion of your budget reserved for unexpected costs.

Venue Style & Atmosphere

Define your event’s goal, theme, and guest list to find a worthy party venue that matches your ideal style and atmosphere. For instance, modern lofts are perfect for creative events, while traditional ballrooms are suitable for formal occasions. The atmosphere must be such that it complements the purpose of your event, whether it's a casual birthday party, a corporate gala, or a wedding. Your ideal sequence would be first to define the event type, decide on a vision for the event, and then consider the guest list.

Amenities & Services

Amenities and services can make or break an event. From comfort features like climate control and accessible restrooms to event-specific elements such as dance floors, stages, and audiovisual equipment, as well as must-have practical facilities like WiFi, parking, and catering services (including dietary options), you need to check for the availability of all these.

Layout & Flexibility

No two events are the same, even if they are of the same type, such as a wedding or a birthday celebration. Your choice of venue should align with the event's theme. From dancing and dining to deciding on the flow of traffic, the availability of layout flexibility goes a long way. You never want your guests at an event to feel crowded due to poor layout planning. Use an event floor plan to ensure everything aligns with the plan.

Date & Availability

You aren’t the only one who might be willing to book a particular venue for your event. For instance, during the wedding season, which runs from late spring to early fall, you may need to push a little harder to grab your spot to book a venue space that’s suitable for weddings. To check whether the venue is available for booking on your chosen date, you can contact the venue directly. Let them know whether you’re flexible with your date or not for a smoother booking process.

Check For Reviews

Reading what people have to say about an event venue is definitely something you should do. You can do this by checking online reviews posted by people on platforms such as Yelp, Google Maps, and others. Reviews and client testimonials can provide valuable insights into the venue’s amenities and services. Look for reviews that specifically address aspects of the venue, such as the staff, layout, catering, and overall ambiance.

SERV: The Perfect Getaway For All Your Celebrations

At SERV, we understand that finding the right venue for your event takes time, and it’s completely understandable. An event isn’t just another scheduled program; it has its own theme and purpose, with specific guests to be invited. It should be held at a venue that appeals to the guests. The venue sets the tone for the entire experience.

Families, friends, and companies across Overland Park choose SERV for celebrations of all kinds, from casual get-togethers to milestone events. Contact us today to learn why we’re a top choice for Overland Park party venues.